A guide to help you choose the ideal venue for your event.
Why It’s Crucial to Ask the Right Questions
Choosing a venue is more than picking a beautiful space; it's about making sure it fits your event’s needs. The right questions help you avoid surprises.
Top Questions You Need to Ask Before Booking a Venue
Before signing a contract, here’s what you need to clarify:
- What’s included in the rental fee? Is the rental fee inclusive of furniture, AV equipment, and setup/cleanup services?
- What are the payment terms? What are the terms for payment? Is there a deposit, and when is the final payment due?
- What’s the cancellation or refund policy? Make sure to understand the venue’s cancellation or refund policies to avoid future issues.
- Are there vendor restrictions? Some venues have exclusive catering or decor partnerships.
- What’s the maximum capacity? Ensure the venue can comfortably host your guests while meeting safety requirements.
- Are there time restrictions? Inquire about time limits, such as setup, breakdown, and event conclusion times.
Customizing Your Event at the Venue
To truly personalize your event, ask about the following aspects of the venue:
- Is the layout flexible for your desired setup?
- Can the space accommodate entertainment, like live bands or DJs?
- Does the venue offer onsite support, such as coordinators or tech teams?
Pro Tip: Always Visit the Venue in Person
Photos and videos are helpful, but nothing compares to experiencing the venue in person. Be sure to assess parking, accessibility, and ambiance.
Why Claridge is Your Go-To Venue for Events
Claridge simplifies your venue selection with transparent and flexible options. Our expert team is here to guide you through every decision.
